iDiv Data Repository Privacy Policy


For operational and usage statistics we collect personal information like name, email address, group. This Privacy Policy explains how the Friedrich Schiller University Jena, that hosts the iDiv data repository, collects, uses, and shares information we receive from you by browsing through the website and by registering.

The following information applies as a supplement to the general privacy policy of the Friedrich Schiller University ( Please read both policies carefully.


We use common language instead of more formal terms throughout this policy. To help ensure your understanding of some particular key terms, here is a table of translations:

When we say...

...we mean

"Friedrich Schiller University Jena"/"we"/"us"/"our"

The Friedrich Schiller University Jena, a non-profit organization that operates the iDiv Data Repository.

"the iDiv data repository website"/"our conference site"/"our services"

The iDiv data repository website and all its services, mails, notifications and report generations

"personal information"

Information you provide us or information we collect from you, that can be used to personally identify you. To be clear, while we do not necessarily collect all of the following types of information, we consider at least the following to be "personal information":

your name, group, email address, IP address, operating system, browser

"third party"

Individuals, entities, websites, services, products, and applications that are not controlled, managed, or operated by iDiv or the Friedrich Schiller University


Collection and Use of Information

How do we collect personal information?

During the registration process, we ask you for your name, group and email. They are all mandatory fields. We need this information to create user accounts and generate tickets to plan our task management.

While browsing, some general information are stored in the server log files. We collect (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website, (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address) and (7) the Internet service provider of the accessing system.

All this information is required to deliver correct website content and to optimize web content continuously. In case of cyber-attacks, log files provide necessary information for criminal prosecution.

How do we use that information?

We need your personal information for internal usage only, such as creating user account for depositing data, ticket generation, reporting statistics and task management.


We do not share your information with any third party. All your personal information is collected and processed within the Friedrich Schiller University Jena only. This applies to all our services such as registration and ticket generation.


How do we protect your data?

We take data protection seriously. The iDiv data repository website is hosted on a server of the university's computing center in Jena, Germany, Europe. We backup the website and database regularly und provide an encrypted access to the website and registration by using the https protocol.

Your Rights

You have the right to access your personal data and the right to let your personal data be corrected. You may review, update, correct or delete your personal data by contacting the head of biodiversity informatics unit, iDiv. Send an email to with your request, e.g., that you want us to delete your personal data from our system and services. We may maintain an archived copy as required by law or for any of the above-mentioned purposes.

Important Information

Controller for the purposes of the General Data Protection Regulation (GDPR) is:

Friedrich Schiller University Jena
F├╝rstengraben 1
07743 Jena

The Data Protection Officer of the controller is:

Dr. Stefanie Buchmann

Friedrich Schiller University Jena

+49 3641 9-31087